When it comes time to move, one of the most valuable assets you’ll need to consider is your car. Whether you’re relocating across the country, sending a vehicle to a loved one, or arranging interstate car transport for business purposes, getting your car from one place to another safely is a top priority.
That’s where Coastal Auto Shipping comes in. Known for our reliability, professionalism, and customer-focused approach, we’ve built a reputation for helping drivers ship cars smoothly, without unnecessary headaches.
However, while the shipping company handles the heavy lifting, much of the success of the transport process hinges on one key step: properly preparing your car before it ever touches an auto transport trailer.
Overlooking details like toll tags, fluid levels, or even something as small as spare change left in the glove box can cause unnecessary disruptions. On the other hand, careful preparation ensures a stress-free experience, reduces risks, and helps your vehicle reach its destination safely.
Why Proper Vehicle Preparation Matters
Shipping your car isn’t like dropping it off at a friend’s house for the weekend. During auto transport, your vehicle shares space with other vehicles, may travel hundreds (or even thousands) of miles, and will be loaded and unloaded at least twice. That means any loose items, mechanical problems, or overlooked details can become bigger issues on the road.
By taking the time to prepare your car properly, you:
- Protect against potential disputes by documenting the vehicle’s condition before transport
- Prevent unnecessary weight from personal items or aftermarket accessories that could cause damage
- Reduce risks associated with fluid leaks, tire pressure issues, or alarms accidentally going off during the journey
- Give yourself peace of mind knowing you’ve done everything possible for a smooth journey
In other words, preparing your car is about more than just following instructions; it’s about protecting a valuable asset and ensuring a hassle-free process.
Initial Inspection: Check for Existing Damage
Before your vehicle is picked up, perform a proper inspection of its exterior. Look closely for dents, scratches, paint chips, or even a minor leak that might leave residue. The carrier will also create a condition report, but it’s always a good idea to maintain your own records.
Take photos from multiple angles, including close-ups of existing damage. Don’t worry about taking too many pictures; the more you have, the better. These images can serve as proof should a dispute arise later, giving you extra protection.
Remove Personal Belongings
Many drivers are tempted to leave personal belongings inside their car to save space during a move. But this can create unnecessary weight and risk. Loose items, such as phone holders, car chargers, portable DVD players, and even air fresheners, can become projectiles if the car shifts. Additionally, most carriers’ cargo insurance won’t cover damage caused by personal items left in the vehicle.
Empty the trunk, glove compartment, and car’s interior of personal items and spare change. Don’t forget hidden spaces, such as cup holders and seat pockets. The lighter your car, the smoother the transport process will be.
Cleaning the Car
A thorough cleaning, inside and out, does more than just make your car look nice. A clean car makes it easier to spot existing damage and prevents dirt or road debris from masking scratches or dents. Wash the exterior carefully, and tidy up the car’s interior by vacuuming and removing unnecessary clutter.
Beyond just appearances, cleaning your car also helps protect it during transportation. Dust, dirt, or sticky residue on the paint can act like sandpaper if the vehicle rubs against a cover or comes into contact with road debris during loading and unloading.
On the inside, removing items such as air fresheners, car chargers, or loose change prevents unnecessary headaches and keeps everything from shifting around and causing damage. A spotless car not only ensures an accurate inspection but also gives you peace of mind knowing your vehicle is starting its journey in the best possible condition.
Document the Vehicle’s Condition
Once the car is clean, take photos again. This is the ideal time to capture the vehicle’s condition before shipping. Walk around the car, photographing every panel, wheel, and bumper. Open the doors, trunk, and hood for additional shots. These images should include any custom spoilers, ski racks, or aftermarket accessories still attached to the car.
Mechanics and Maintenance
A car in good working order is less likely to experience problems during auto transport on a trailer. Taking the time to address small issues, like low tire pressure, a weak battery, or leaking fluids, can save you from delays during loading and unloading. A transporter may even refuse a vehicle that poses a safety hazard, so a quick checkup goes a long way toward ensuring a smooth handoff. Before handing over the keys, run through this basic maintenance checklist:
Check Fluid Levels
Ensure that the oil, coolant, transmission fluid, and brake fluid are at the proper levels. A quick fluid leak check is also important; fixing a minor leak before shipping prevents damage not only to your vehicle but also to other vehicles on the carrier. It’s also a good idea to top off windshield washer fluid so visibility isn’t an issue if the car needs to be moved during transport.
Keep in mind that excessive fluid leaks can cause unnecessary disruptions; addressing them in advance helps ensure a smooth journey and reassures the shipping company that your vehicle is safe to load.
Tire Pressure
Ensure your tires are properly inflated. Overinflated or underinflated tires can be more susceptible to damage during loading or unloading. A quick check with a tire pressure gauge saves potential problems later.
Properly inflated tires also help keep the vehicle stable while secured on the auto transport trailer, reducing stress on the suspension and minimizing movement. Don’t forget to check the spare as well. Having all tires in good condition provides extra protection in case your car needs to be driven short distances before or after delivery.
Remove Toll Tags and Passes
Don’t forget to disconnect or eject toll tags, parking passes, and GPS devices. If left behind, toll tags can rack up charges as the car carrier passes through toll booths. Remove toll tags, ski racks, bike racks, and any other items that might cause unnecessary weight or loose parts during transit.
Taking the extra time to clear these items not only prevents surprise charges but also protects your valuable asset from damage. Even small accessories should be removed to avoid unnecessary headaches and ensure a smooth journey.
Fuel Levels
Your car doesn’t need a full tank of gas for shipping. Experts recommend keeping it around a quarter tank. This provides enough gas for loading and unloading but avoids the extra weight that comes with a full tank. Keeping the tank light also reduces the risk of fuel leaks during transit, giving both you and the shipping company extra peace of mind. Plus, the lighter your car, the smoother the transport process will be from start to finish.
Security Measures: Disable Alarm Systems
One of the most overlooked preparation steps is disabling or adjusting alarm systems. A car alarm going off during transport is not only disruptive but can also drain the battery. If the alarm can’t be disabled, provide the transporter with clear instructions on how to turn it off.
This small step helps avoid unnecessary delays during loading and unloading, ensuring your vehicle arrives without complications. Taking care of it ahead of time shows consideration for the transporter and protects your car’s electrical system from unnecessary strain.
Lock the Car Securely
After loading, lock the car doors and keep your key ready for the transporter. Many clients provide an extra set, but it’s always best to hold onto your own set for peace of mind. Locking the car ensures that nothing inside can be tampered with during transit, adding an extra layer of protection. Handing over only the necessary key also reduces the risk of losing your full set while your vehicle is being shipped.
Legal and Documentation Needs
Car shipping isn’t just about mechanics; it also requires paperwork. Coastal Auto Shipping makes this part easier by walking you through the requirements, but here’s what to have ready:
- Current registration and car insurance
- Copies of the vehicle’s condition report (signed at both pickup and delivery)
- Any additional coverage options you’ve selected beyond the carrier’s cargo insurance
Having these documents in order prevents unnecessary disruptions and helps ensure your vehicle’s transport process is compliant with both state and shipping company requirements. It also saves time by avoiding back-and-forth communication if something is missing at pickup. Keeping both physical and digital copies on hand provides extra peace of mind in case paperwork is misplaced during transit.
Drop-Off and Pick-Up Instructions
When it’s time for drop-off, follow Coastal Auto Shipping’s instructions. Drivers may request details like:
- A clear pickup location accessible for a large auto transport trailer
- Keys ready and paperwork signed
- Removal of all bike racks, custom spoilers, or aftermarket accessories that could interfere with loading
On delivery, inspect your vehicle with the driver present. Compare the condition report to your own records and photos. If new damage is visible, document it immediately and note it before signing off. This step protects your right to file a claim, if necessary.
Take your time during this inspection; you could miss something important if you rush through it. It’s also a good idea to check the vehicle in good lighting and, if possible, while it’s still on the carrier for the most accurate assessment.
Special Considerations for Luxury Vehicles
If you’re preparing luxury vehicles or cars with specialized equipment, consider taking extra steps:
- Request enclosed transport for added protection from road debris and adverse weather conditions.
- Use additional coverage options for valuable assets.
- Remove custom spoilers or aftermarket accessories that could snag or scrape during loading.
- Provide clear instructions for alarm systems or advanced electronic settings.
Luxury and high-performance vehicles often come with lower ground clearance, delicate finishes, or advanced technology that requires special handling. Before shipping, it’s advisable to document the car’s condition with detailed photos and note any custom modifications.
Communicating these details to your transporter helps them take the necessary precautions, such as using lift gates, protective coverings, or specialized tie-down equipment, to prevent damage.
Coastal Auto Shipping: Your Partner in a Stress-Free Experience
Preparing your car for transport may feel overwhelming, but with Coastal Auto Shipping, you don’t have to navigate the process alone. Our team offers guidance every step of the way, from reminding you to remove toll tags and car chargers to helping you understand what coverage is included in the carrier’s cargo insurance.
With years of experience, Coastal Auto Shipping has seen it all. We know how to handle luxury vehicles, family cars, and everything in between. Our expertise ensures that your car reaches its new location without unnecessary disruptions and that you enjoy the smooth journey you deserve.
At the heart of our service is a commitment to clear communication and reliability. From the first phone call to the final delivery, you’ll always know what to expect and who to contact with questions, giving you confidence that your vehicle is in good hands.
Contact Coastal Auto Shipping Today
Preparing your car for transport is more than just ticking boxes on a checklist. It’s about protecting your investment, avoiding unnecessary headaches, and making sure your vehicle arrives at its destination safely. By following the steps outlined here, including initial inspection, thorough cleaning, basic maintenance, security measures, and paperwork preparation, you’ll feel confident handing over your car to a professional shipping company.
And when you choose Coastal Auto Shipping, you’re choosing a partner who values your car as much as you do. From pickup to drop-off, our team works diligently to ensure a seamless and stress-free experience, so all you need to do is look forward to driving your car to its new location. Contact us today.